November  6 - 7, 2019
Georgia International Convention Center

www.gaetc.org

 Exhibitor Display Rules and Regulations

 
 Frequently Asked Questions - Check out the most frequently asked questions.
 Age Restrictions - No one under the age of 18, including infants, will be admitted to the exhibit hall at any time. There will be no exceptions due to safety concerns.
 BalloonsBalloons are subject to approval by the Exhibit Manager and in accordance with GICC rules and regulations. Click to contact the Exhibit Manager.
 Banners/RiggingAll rigging is subject to approval by the GICC, and must be installed and supervised by National Expo, Inc. personnel.  Contact National Expo to obtain an order form. Order early and take advantage of discount pricing. Login and password is required. Contact National Expo at customerservice@natlexpo.com or 217-636-8178 if you do not know your login and password. 
 Booth Demonstrations/SoundDemonstration areas must be confined within the exhibit space so as not to interfere with neighboring exhibitors or aisle traffic.  Aisles may not be obstructed at any time by large crowds gathered to watch a demo. Exhibit Manager shall have sole discretion in determining whether Exhibitor's demonstration/sound interferes in any way with other exhibitors and whether it shall be discontinued or modified. Any projection of sound beyond the confines of the exhibit booth is prohibited.
 Deliveries, Crate Removal, Storage and Return - The Convention Center does not accept advance freight shipments for exhibitors. All freight must be consigned to the official show service contractor. National Expo is the official show contractor and provides material handling services. Crates or boxes in storage will be delivered to exhibitor booths only after all aisle carpet has been removed at the close of the show. Contact National Expo to obtain an order form. Order early and take advantage of discount pricing. Login and password is required. Contact National Expo at customerservice@natlexpo.com or 217-636-8178 if you do not know your login and password.
 Door PrizesYou are welcome to offer door prize giveaways for attendees at your booth. Door prize winners forms will be available at the Exhibitor Check-In Counter. We will be happy to post the winners for you. GaETC will conduct door prize giveaways at the closing session on Friday again this year. If you have a high-end item that you would like to donate for the closing session, please see show management at the Exhibitor Check-In Counter.
 E-Rate Policy ReminderIf you are an e-rate vendor please be aware of the gifting rules involving e-rate. Any prizes given from your booth should have the value noted on the items.
 Exhibit Design - Display Rules and Regulations (IAEE)All exhibits must conform to the IAEE "Guidelines for Display Rules and Regulations".  Click here for complete IAEE Guidelines.  Included but not limited to: 
  • Exhibits shall not project beyond Exhibitor's allotted space.
  • Exhibits shall not obstruct the view of, or interfere with traffic to, the exhibits of others and shall be protected by safety guards and devices where necessary to prevent injury to spectators.
 Exhibit Installation/Dismantle - Exhibitors' full-time employees may set up and dismantle their own exhibit. If you intend to have your exhibit installed/dismantled by an Exhibitor Appointed Contractor (EAC), you must submit the Authorization Form to National Expo, official General Contractor/Show Decorator. Login and password is required. Contact National Expo at customerservice@natlexpo.com or 217-636-8178 if you do not know your login and password.

All booths must be installed by 9:00am on 11/06/19. In the event that Exhibitor's rented space is unoccupied two hours prior to opening of the Show, Exhibitor shall be considered to have defaulted under the Terms and Conditions of the Application and Contract. Exhibitor shall not tear down, dismantle, or abandon its exhibit prior to the published close of show 11/07/19 at 3:30pm. In the event of early tear-down, dismantlement, or abandonment, Exhibitor agrees to pay in addition to its Rental Fee, damages in the amount of $250. Any company needing additional dismantling time after 7:00pm will be responsible for arranging and paying for overnight security.
 Exhibitor Presentation and Conduct - All content presented, demonstrated, exhibited, performed, distributed, or displayed by Exhibitor shall be subject to Exhibit Manager's approval. Any content that, in the sole discretion of Exhibit Manager, is in any way unacceptable or unsuited to the Conference may be rejected. Exhibitor-hosted meetings, functions or receptions may not conflict with any Conference sessions, Conference events or exhibit hall hours. Exhibit Manager shall have sole discretion in determining whether Exhibitor's demeanor is inappropriate or disruptive. Exhibitor shall not distribute any advertising matter, literature, souvenir items or promotional materials except from its own allotted exhibit space.
 Food and Beverage/Catering - All Food and Beverage service will be handled through the Convention Center's exclusive caterer. NO OUTSIDE FOOD OR BEVERAGE IS PERMITTED. To order catering click here.
 GICC Policies and Procedures - All exhibitors must comply with fire, safety, security, and general building policies of the Georgia International Convention Center (GICC). Click here to see the GICC's Policies and Procedures
 Hand-Carried Items - Exhibitors may hand-carry their own materials into the exhibit facility. However, be advised that no carts or dollies will be available for loan or rent from either National Expo or the Convention Center.
 Hotels and Shuttle Transportation - Click here to view the conference hotels. Some hotels provide shuttle access during conference.
 Insurance/Liability - General liability insurance in the amount of $1,000,000 per occurrence must be obtained by EXHIBITORS at their own expense, showing McRae Conferences & Trade Shows and GaETC as additional insured. Proof of insurance must be submitted to McRae 60 days prior to the first day of move-in for the event. The address for both entities is: 1401 Maclay Commerce Drive, Tallahassee, FL 32312. The certificate may be faxed to 850-906-0077 or emailed to gaetcexhibits@mcraemeetings.com. Click to purchase insurance from Rainprotection.
 Licenses/Permits/Taxes/Copyrights - Exhibitor shall be responsible for obtaining any licenses, permits or approvals required under local, state or federal law applicable to its exhibit activities. Exhibitor shall be responsible for obtaining tax identification numbers and for paying all taxes, license fees, or other charges that become due to any governmental authority in connection with its activities under the Terms and Conditions of the Application and Contract. If you plan to play any copyrighted music in your booth, you must obtain and display all necessary licenses from the copyright owner or licensing agency.
 Marketing - Exhibitors are encouraged to market their exhibit booth to customers. Prior approval is required for any use of the Consortium's Conference Marks prior to public distribution. Click here for a Trademark License Application Form.
 Parking/Self-Loading/Unloading - Limited complimentary parking is provided during the show at the GICC. Click to see a map for available parking. Exhibitors and their full-time employees are permitted to self-unload/load their own materials. No carts or dollies will be available for loan or rent.
 Retail Sales - Retail sales are allowed in the Exhibit Hall.
 Security - Exhibitors are responsible for their valuables. Exhibit Manager provides perimeter security at points of entry to the exhibit hall on a 24-hour basis during the entire period of the show, including installation and dismantle. Every reasonable effort will be made to prevent losses. However, the final responsibility for exhibitor-owned equipment and merchandise security rests on the exhibitor. Do not leave your booth unattended until your merchandise is secure! To order security (additional cost) for your individual booth, please contact the GICC Event Coordinator rlevin@gicc.com.
 Sharing Exhibit Space - Exhibitor shall not reassign, sublease, or share assigned exhibit space with any person, firm, or other entity, nor shall Exhibitor allow any person, firm, or entity to solicit business in any form in Exhibitor's assigned space, without prior notification to, and approval by, Exhibit Manager.
 Smoking - Smoking is prohibited inside the Georgia International Convention Center.
GaETC Exhibitor Contact: Connie Bond
866-554-2382 or GaETCexhibits@mcraemeetings.com