LDAA 46th Annual Conference Sponsor/Exhibitor

Start Time/Date: 1:00 PM Monday, June 24, 2024
End Time/Date: 11:30 AM Friday, June 28, 2024
ADDRESS: Sandestin Resort
9300 Emerald Coast Parkway West
CITY: Miramar Beach, FL 32550

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Additional Event Information

 

Sponsorship/Exhibitor Registration Form

 

LDAA 46th Annual Conference  |  "Prosecuting in Paradise"

June 24-28, 2024

Sandestin Resort
9300 Emerald Coast Pkwy W
Miramar Beach, FL 32550

Open To: Louisiana prosecutors and staff, law enforcement and the judiciary 

Click Here to View the Agenda

   

Additional Information
Venue & Accommodations (Special Rates Available)

Sandestin Resort
9300 Emerald Coast Parkway West
Miramar Beach, FL 32550

Sandestin Group Reservations: 1-800-320-8115

Link to book online: https://www.sandestin.com/24S7KI

Reservation Code: 24S7KI

Cut-off Date: Friday, May 24, 2024

The Association has obtained special accommodation rates for attendees at the Conference site, the Sandestin Resort, located at 9300 Emerald Coast Parkway West in Miramar Beach, Florida. All rates are subject to applicable state and local taxes and fees in effect at time of check-in.  

EARLY DEPARTURE FEE 
In the event a guest checks out prior to the guest's reserved checkout date, the hotel will add an early checkout fee to the guest's account. Guests wishing to avoid an early checkout fee should advise the hotel at or before check-in of any change in planned length of stay.  

Every effort is made to accommodate guests arriving before the check-in time of 4:00 p.m.; however, rooms may not be immediately available. Also note that check-out time is 10:00 a.m.  

Sponsor/Exhibitor Levels

 Before
May 31, 2024

 

 On or After
May 31, 2024

 

On or After
June 7, 2024

SILVER Sponsorship:

May provide one(1) branded item (Value $20 or less) and one(1) 1-page company / organization flyer to be included with training materials.

DOES NOT INCLUDE ATTENDANCE TO CONFERENCE OR EXHIBITOR STATION 

$500

 

$750 

 

$1,000

GOLD Exhibitor: (Limit 12)

Same as SILVER plus one exhibitor station in break area as detailed below.

$800
+
$400 per
co-exhibitor

 

$900
+
$500 per
co-exhibitor

 

$1,200
+
$600 per
co-exhibitor

PLATINUM Exhibitor: (Limit 4)

Same as SILVER plus one exhibitor station located in the main lobby of conference area as detailed below. 

$1,200
+
$400 per
co-exhibitor

 

$1,500
+
$500 per
co-exhibitor

 

$1,800
+
$600 per
co-exhibitor

*SILVER level sponsorships do not include event attendance or exhibitor station for the sponsor.

All company branding, promotional items, and 1-page flyers must be received by LDAA no later than Friday, June 14, 2024. NO PROMOTIONAL ITEMS OR REGISTRATIONS WILL BE ACCEPTED AFTER FRIDAY, JUNE 14, 2024. Any promotional items received after this date will be returned to the vendor at the vendor's expense.


Sponsorship/Exhibitor Details

The Louisiana District Attorneys Association conference registration desk will open at 1:00 PM on Monday, June 24, 2024. 

 

Promotional Items and 1-page information flyers/brochures submitted for attendee materials

  • Registration must be paid IN FULL prior to FRIDAY, JUNE 14, 2024, in order to include your promotional items with attendee training materials.
  • Each Sponsor/Exhibitor ranked Silver and above may submit 350 each of ONE promotional item and ONE 1-page flyer or brochure (may be 1 or 2-sided) to be included in attendee training materials.
  • All promotional items and flyers provided for attendee materials must be received by LDAA Headquarters located at 2525 Quail Drive, Baton Rouge, LA 70808-9042, NO LATER THAN FRIDAY, JUNE 14, 2024. Late submissions will not be accepted and will be returned to you at your expense.
  • Branding information, contact information, and electronic flyers to be provided in the electronic attendee materials may be submitted by emailing HELPDESK@LDAA.ORG.
  • Any promotional items used for the LDAA 46th Annual Conference MUST meet the following criteria:
    • branding must be visible and permanently affixed to the item; stickers do not qualify (as per Ethics guidelines)
    • item must be small enough to be easily carried in a bag or tote along with attendee's regular training materials 
    • cannot be perishable
    • value cannot exceed $20/item 

SILVER SPONSORSHIPS DO NOT INCLUDE EVENT ATTENDANCE OR EXHIBITOR TABLES AT THE CONFERENCE.

 

GOLD and PLATINUM Exhibitor information

A maximum of one (1) six-foot table will be available for your use in exhibiting. GOLD level exhibitors will be located in the break area (Magnolia D-F). PLATINUM level exhibitors will be located in the main lobby on the first floor of the conference center. Tables are provided on a first-come, first-serve basis. Please check in at the conference registration desk prior to selecting your table.
   

The exhibits may be set up in your designated area as early as 12:00 Noon on Sunday, June 23, 2024.

The conference sessions are scheduled to adjourn by 11:30 a.m. on Friday, June 28, 2024.  However, all exhibits must be dismantled and removed by no later than 3:00 p.m. on Thursday, June 27, 2024.
   

The exhibitor is responsible for all travel expenses incurred by you and/or your party. Any equipment associated with your station that requires shipping should be shipped directly to the conference center and not to LDAA Headquarters.
 

The exhibitors will be introduced at the opening of the LDAA conference and allowed a 3-minute window to introduce yourself and your company. You will also be listed during the electronic announcements each day, and the exhibitor's contact information will be included in the list of attendees which will be placed in the LDAA registration packet. You will also be provided the contact information of all attendees in Excel format following the close of the conference.
   

A maximum of one (1) person with each registration may attend the training and social sessions free of charge (i.e., $800 exhibitor fee = one person; $400 co-exhibitor fee = each additional person).
   

The paid registration fee includes all training sessions, handouts, and coffee breaks for the registrant. 
   

The exhibitor is responsible for all travel expenses incurred by you and/or your party.

 


Please contact HELPDESK@LDAA.ORG or call LDAA Headquarters at 225.343.0171 if you have any questions.